The body of this article is a post I made on the Writer's Digest community blog. I've been writing for a long time, but it's just been over the past month that I've decided to get serious about it. The post below is about my current approach to getting my tools together.
Judging by various articles on writing I've read, some writers have a
problem motivating themselves to actually write, and finish their
work. That isn't exactly my problem. I can sit at the keyboard in the
morning and come up with dozens of ideas for stories. I can also
allocate time to hammer out and polish an article or short story from
any of those ideas.
My problem has always been submitting, and then tracking those submissions.
A few weeks ago I decided to sit down and devise a system of submission and tracking for short stories.
First I worked up a list of publications along with their submission
guidelines. If they accepted electronic submissions I bookmarked their
submission page in my browser, if they only accepted submissions by mail
I added their address and editor's name to a running list.
I created a spreadsheet organized by story. Alongside the title of
the story I included date of completion, a list of prospective
publications based on the nature of the story, a corresponding list of
submission dates (to track where the story actually was at any point in
the submission-rejection-or-acceptance cycle, and the status of the
story (in development, submitted, accepted).
What this allows me to do, when a rejection comes, is simply mark the
article rejected by the periodical's name on the spreadsheet, submit it
to the next publication on the list, and mark the date of submission
next to that publication.
That takes care of tracking the actual submissions.
Another problem I had was losing control of the version of the
story. I'd do rewrites to a story, come back to it a few weeks or
months later, and discover that I had two or three versions of the same
story. This was aggravated by the fact that sometimes I'd do edits at
my desk computer, sometimes my laptop, and I was saving my work,
inconsistently, onto a thumb drive.
I solved this by setting some policies. I created a folder entitled
"Writing". The sub-folders within Writing are for each story, and
contain any files associated with that story (outline, notes, the story
itself). I save my work frequently as I edit, and several times per day
I save the whole Writing folder and its sub-folders to my thumb drive.
I haven't used my laptop to do edits since I set these policies a few
weeks ago, but my plan is to carry the thumb drive with me, and
carefully transfer edited stories between the laptop and the desktop
using the thumb drive. In the past I've tried Google Docs for editing,
but I often edit where I have no network connectivity, and don't want to
be dependent on the web.
One other thing I've done is set up templates in my word processing
software for the formats of each of publications on my list. I use Open
Office, but every modern word processing software package I'm aware of
has templates of some sort. This way, when I start a story, my name,
page numbers, and contact info are inserted automatically, along with
the settings for font and spacing. All I have to do is open a template
for the first publication I plan to submit to, provide a title, and
start typing.
One other thing I do is have envelopes ready, including a few
envelopes addressed to me for SASE, so that if I'm submitting to a
publication which doesn't accept electronic submissions, getting them a
hard copy is quick and easy. It minimizes the impulse to procrastinate.
As a result of these changes to my habits and system, I've
submitted three short stories (which were already written before I made
these changes) within the past week, and I have another story nearly
ready for submission.
Over the next few weeks I'll be working up a similar system for
non-fiction queries. I'll post a description here when I get it worked
out.